4 Reports

This year, NCSSM issues a new policy with something called 4 Reports.  These reports are meant to give students advanced warning if they are in danger of failing a class.  Please see detailed information below about 4 reports, what they mean, and the appropriate action to take if your student receives a 4 report.

New Reporting Period:  The “4REPORT”

Between Mid-Term Progress Reports and Term Report Cards, NCSSM has an additional progress reporting process for students who are struggling.  Seniors and their parents are familiar with “Supplemental Evaluations” from last year.  This year, we are replacing the Supplemental Evaluation with an enhanced process to review students who have a 50% or greater liklihood of receiving a failing grade (D or U) in a course.  Our goal is to ensure that students, parents and other Support Team members (Advisors, SLIs, Counselors) are clearly informed about the circumstances and know what they should do next to help students improve performance and pass courses.

This new process begins with what we call the “4REPORT”.  After reviewing student performance since Mid-Term Progress Reports, teachers will enter a “4” for any student in this situation.  An assessment will not be entered for every student during this special reporting period, just those who are in serious danger of receiving a failing grade.  These may be students who had a mid-term assessment of “3” and who have not improved their performance since that report.  Students who had a mid-term assessment of “1” or “2”, whose performance has slipped to point of threatening their passing grade would also receive a 4REPORT.

When do 4REPORTS come out?

Teachers will enter 4REPORTS for appropriate students by midnight Monday, October 18^th.  The reports will be reviewed by Academic Deans, the Dean of Counseling and the Vice Chancellors for Academic Programs and Student Life the morning of Tuesday, October 19^th and will become visible to students, parents, and other support team members by the end of that day.  Counselors will also send an email to affected students, as well as parents and Support Team members, for the student to set up an appointment and to begin the work that can help the student achieve a passing grade in the course.

What do we do next?

Students who receive a 4REPORT should respond immediately to their Counselor’s email to set up an appointment.  The Counselor, along with the rest of the Support Team, is ready to support the student in identifying and implementing immediate, specific actions to help the student meet the requirements for passing the course and preparing for success in subsequent terms.

Parents are encouraged to contact the Counselor to discuss ways to support the student’s efforts.  Continue to provide the parental support and expectations that have contributed to the student’s success in the past and to work with the Counselor and other members of the Support Team to help students complete their work at the highest level of which they are capable.

NCSSM students come to us with a proven record of academic achievement and we are confident of the ability of every student to succeed.  We hope that the 4REPORT process will provide additional information that students, parents, and Support Team members need to maximize that success at NCSSM.